All reservations are made with BIT World Travel Service, Inc. The contract is between BIT World Travel Service, Inc. and the client, being all persons named on the booking form. Please read these booking conditions carefully as they set out the terms and conditions of the contract between you and BIT World Travel Service, Inc.
1. Your Tour Contract
When you make a booking you guarantee that you have the authority to accept and do accept on behalf of your party the terms of these booking conditions. A contract will exist as soon as we issue our confirmation.
2. Booking, Deposits and Final Payments
You may book your tour by email, telephone, post or via our website. Your booking is subject to availability and is not confirmed until we have mailed, emailed or phoned you the certification. Your booking is not confirmed until you receive our confirmation receipt. We will require full payment of the tour cost at the time of booking. If the balance is not paid on time, we reserve the right to cancel your tour. For accepted methods of payment please consult our booking form for details.
3. Pricing Policy
The price of your holiday was calculated using the American Dollar. We will not accept the other currency at the moment.Occasionally our tour prices are discounted for a limited period for promotional purposes. Discounts cannot be applied retrospectively to reduce the price of a confirmed booking.
4. Passports, Visas and Vaccinations
It is your responsibility to be in possession of a valid passport, visa permits, inoculations and preventative medicines as may be required for the duration of the tour. BIT World Travel Service, Inc.can offer invitation letter for the upcoming conference but it is your responsibility to make enquiries with the relevant authorities.
5. Health Requirements &Behaviour
Please check with your GP for the up-to-date health & vaccination requirements of your chosen destination(s). Individuals with heart disease, chronic illness, advanced pregnancy, or various stages of asthma should check with their doctor before enrolling in any these tours. Most tours include moderate walking, including hills and stairs. If you are taking any prescription medication, then please ensure that you have sufficient supplies for the duration of your tour and a copy of your prescription. BIT World Travel Service, Inc. reserves the right to accept or reject any person as a tour member, to expel any person from a tour, to make changes in the itinerary whenever deemed necessary for the comfort, convenience and/or safety of tour members.
6. Changes or Cancellation by Us
We will always do our best to avoid making any changes to a holiday which has been confirmed. However, local conditions may necessitate changes in sightseeing, routings and hotels as we do plan the arrangements many months in advance. Consequently we may have to make occasional changes and we reserve the right to do so at all times. Most of these changes will be minor and we will advise you of them at the earliest possible date. Examples of minor changes include flight route changes, alteration of your outward/return flights by less than 12 hours, change in airline/aircraft type, change of accommodation to another of the similar standard, change of tour sequence/daily itineraries. On occasion we may use licensed and knowledgeable local guides instead of a designated tour manager. We regret no refunds or compensation will be made for such minor changes. In the unlikely event that we will have to make any major changes to your tour, we will inform you as soon as possible. You will have the choice of accepting either the change of arrangements, accepting an offer of alternative travel arrangements from us if available or cancelling your booked tour and receiving a full refund of all monies paid to us. Force Majeure: Some changes are necessary because of unusual and unforeseeable circumstances beyond our control. These circumstances include industrial disputes, closure or congestion of ports or airports, road blockades, delayed flights, unavoidable technical transport problems, war, civil unrest, terrorist activity, natural or nuclear disaster, fire, epidemic or disease, adverse weather conditions and all similar events outside our control. Advice from the Foreign and Commomwealth office not to enter or remain in a particular country or region will generally be regarded as “force majeure”. We regret to inform that in these circumstances, you will not be entitled to any compensation. Very rarely, we may be forced by Force Majeure to change or terminate your arrangements after departure. If this situation does occur, we regret we will be unable to make any refunds (unless we obtain any from our suppliers), pay you compensation or meet any costs or expenses you incur as a result.
7. Changes or Cancellation by You
If, after our confirmation invoice has been issued, you wish to change your travel arrangements in any way, for example your chosen departure date or accommodation, we will do our utmost to make these changes.
Registrations cancelled more than 90 days before the event will be refunded 80% of the registration fees.
Registrations cancelled less than 90 but more than 60 days before the event will be refunded 50% of the registration fees.
Registrations cancelled less than 60 days before the event will not be eligible for a refund.